2019 Sands of Kahana Vacation Club Annual Meeting

Meeting Summary

The Sands of Kahana Vacation Club annual meeting was held on October 24, 2019. Please see the minutes of the meeting, on this web site. It took several emails to Soleil Management personnel and one email to Kevin Blair, Chair of the SOKVC Board of Directors to get the minutes but I finally received them. The minutes appear to me to be pretty much “boiler plate” minutes but at least they show the vote count for the election for SOKVC Board Directors. 

CALL TO ORDER

President Kevin Blair called the meeting to order at 10:30 a.m.  The meeting was held at the Sheraton Maui Resort, Hawaii. Gary Mano was present as recording secretary. A quorum was present with 3,188 weeks (or 42.57% of the vacation plan owners)represented either in person or by proxy.

APPROVAL OF MINUTES

The Minutes of the 2018 Annual Meeting Minutes were approved by the Board in accordance with the meeting rules.

REPORTS

President Kevin Blair gave the president’s report, and Jim Music, General Manager provided information on the resort.

Richard Rodriguez gave the financial report; the audit report is available upon request.

APPOINTMENT OF TELLERS

Carol Vodvarka and Martha Palazzolo were appointed tellers to certify any counted vote.

NOMINATIONS AND ELECTIONS OF DIRECTORS

The Nominating Committee provided a slate of candidates and there were no further nominations from the floor.

Pursuant to Section 6.1 of the By-Laws, one director has to be a Hawaii resident. That Hawaii resident has been Chris York and he is the only Hawaii resident serving on the board.Therefore, Chris York will be elected and the two other nominees that receive the most votes will also be elected.

An election was conducted. The results are:

Glenn Stockton          3,142.5   2 year term

Johnnie Santiago       3,105.0   2 year term

Arthur (Chris)York         473.5   2 year term

Bruce Rogers              2,835.5

ANNUAL TAX RESOLUTION

Motion:

Resolved,That the amount by which each member’s assessments in 2019 exceeds the total payment to the Club for maintenance, repairs and other expenses and capital expenditures of the Club as the Board of Directors has appropriately paid or determined payable shall be applied to regular member assessments in the year 2020.

The resolution was adopted by unanimous consent.

ADJOURNMENT

The meeting adjourned at 12:23 p.m.

Secretary

Approved by the board of directors on 12.11.19

RCI Points Explained

This information is from a post to our SOKCO Facebook page:

There have been many posts and questions about the offering by Kainoa Properties during the “Owner’s Update” to have owners buy RCI points. When I was there at the end of April I spoke to a representative from Kainoa. Here is a summary of what I was told.

You still own your Sands unit, and you may reserve that the same way you do now. However, if you use your RCI points you reserve through RCI and compete with all the other RCI point owners for the Sands, or anywhere else for that matter.

Based upon the unit you own, you may purchase RCI points. For example a two bedroom unit is worth about 77,000 points and a three bedroom unit is worth just under 100,000 points. The prices for the points keep changing (going up). The pitch he gave me is this. If you have a three bedroom unit and you are only using one bedroom you are wasting your unit. If you have points, you can use them to only reserve a one bedroom unit and use the other points for other reservations at the Sands, or elsewhere.

Well, this sounds good until you understand how many units there are; where they are; and how many are not available because they are owned entirely and not in the timeshare pool. I will post the resort layout in the Photo section.

There are 196 total units. Fifty-two are either wholly owned or fractional owners. The remaining 144 units are in the Vacation Club (timeshares). There are only thirty-seven one bedroom units, and most of them have “garden” or no views of water (Buildings 1 & 4), and they are on the lower floors with poor views. There are only fifty-seven units in Building 2 & 3 that are available because the rest are owned.

So the bottom line is that if you use RCI points to reserve at the Sands, it is unlikely you will receive Ocean Front or Ocean View units, if you can reserve at all.

If you reserve your normal unit through the CRMLV website you can select Ocean Front or Ocean View, when they are available.

I hope this helps.

How to use Interval International (ii) to exchange your Sands of Kahana week

(Copyleft protects this document.  You are free to copy and distribute this document but not change it.)

  1. The basics
  2. Making a manual exchange
  3. Placing an on-going request
  4. Using e-Plus in conjunction with an exchange

I really enjoy staying at the Sands of Kahana. It is a beautiful location. I really enjoy coming to the SOK every-other-year for two weeks.  I have exchanged my SOK unit only once. When I did an SOK exchange, I exchanged for a 2 BR at the Pointe at Poipu on Kauai. But I have made over two dozen exchanges (and counting) with my other (non-SOK) units. Also, I find for a variety of reasons that my non-SOK units make more sense for exchange purposes. But there may come a time when I cannot use my two weeks and would be interested in exchanging them.

In order to make exchanges through Interval, you will need to have an account with them. If you have never exchanged your SOK unit and do not have an account, you will need to contact Interval and set up the account. BTW, your account has to be paid up through your intended exchange travel date.

The next step, if you intend to trade your SOK unit for another destination, is to make sure that your SOK maintenance fee is paid. For example, if your use year begins January 2017 (and you have used or plan to stay at the SOK in 2016) and you intend to exchange your 2017 entitlement, you need to pay the 2017 maintenance fee.

The third step is to call Soleil/Consolidated and tell them that you want them to deposit your 2017 week into Interval. In the past, you could do this yourself, including choosing the reservation date. However, a few years ago the procedure changed. Now, Soleil/CRM chooses the week to be deposited/assigned (on your behalf). They will give you a reservation date and number.

The fourth step is to do a manual search or to place an on going request with I’ll explain the differences briefly here and will go into more detail, including the pros and cons in the next communication.

With a manual search, you enter your SOK reservation information (res number and check in date) and then you manually look at the inventory that is currently available for exchange. You may see units that are bigger or smaller than the SOK unit that you are exchanging. Basically – – if you can see it you can book it. When you book it, you will be required to pay ii an exchange fee.

An on going request is a request that you place with ii, where you have listed the timeshare resorts to which you potentially want to travel and the desired travel dates. When you place a request, you will be required to pay an exchange fee in advance. If you ultimately do not complete your exchange and/or you cancel it, you can get a refund of the exchange fee. With an on-going request, you can request any location you want and a unit size up to (but not larger) than your home SOK unit size (1BR, 2BR, 3BR).

You can request any time period from 60 days in the future all the way up to two years from your SOK home reservation date.

In the next segment, I’ll go into more detail on manual exchanges.

How to use Interval International (ii) to exchange your Sands of Kahana week

(Copyleft protects this document.  You are free to copy and distribute this document but not change it.)

This is the continuation of a short article on how to exchange using Interval International (ii).  It is written for someone who has little to no experience doing an exchange and is broken into four sections:

Firsttime- jitters – If you have never done an exchange, it is likely to seem un-nerving the first time. I was afraid that I would make a mistake and would either book something that I didn’t want or would lose my deposited week. But after you have done it once or twice, you’ll realize how easy it really is. Also, you can use the back arrow button up to the point of when you are required to enter your credit card number. So, if you have not yet entered a credit card number, you can still back out or reverse what you were doing.  I do all of my exchanges on-line.   But it is possible for a small extra fee to do it over the telephone with a human at the other end. Perhaps the first time that you do an exchange, you may find it reassuring to have an ii representative helping you.

With your SOK deposit into ii, it is possible to manually search for exchanges within the available inventory. When Soleil/CRM deposited your SOK unit into ii, it is similar to you depositing a fresh $100 bill in the bank. You are very unlikely to ever see that same $100 bill again, but it has a value for exchange purposes. The deposit is valid for two years from the check-in date of the unit that CRM deposited on your behalf. So, if they deposited a Sept 1, 2016 unit for you, you can search for exchanges all the way out to Sept 1, 2018. For an additional fee, you can also extend that date range when necessary. Sometimes people new to exchanging wonder if it is necessary that in order to go to, sayPalm Desert, that ii needs to find someone who owns in Palm Desert that wants to specifically go to the SOK. That is not necessary and actually is somewhat unlikely. The Palm Desert owner is likely to want to go to some other location but it doesn’t matter to you because you just need them to deposit their unit.

The pros and cons of a manual search. The biggest pro is that you have the potential to book a unit that is bigger than the one you deposited or in a more highly rated resort. For locations with a lot of timeshares (e.g., Lake Tahoe, Ca.; Palm Desert, Ca.; Sedona, Az.; Las Vegas, NV; Brans on, Mo; Orlando, FL; Williamsburg, VA) it  is often fairly easy to  simply get on-line and book what you want.   Several times I have deposited what is called an “efficiency” unit and ended up manually exchanging it for a one or even a 2 BR unit. This inventory is constantly changing. So if you don’t see what you are looking for today, look again tomorrow or the next day.

The con to doing a manual search is you are generally seeing what is left over after all of the on-going requests have been satisfied. So, in a sense, they are the left-overs. So if you are seeking a hard-t o-get timeshare or seeking in a high demand period, you may not see anything in the manual search mode.

Doing a manual search. In order to do a manual search, here are the steps that you would take:

  1. Log on to ii
  2. Click on the tab called Exchange
  3.  Enter the location with which you are interested. That is, enter a single destination, search all locations (this is my preferred way of searching) or use the map. For the next steps, let’s assume that you have clicked on “Search all Locations”.
  4. Enter your desired travel dates. I prefer to enter a wide range of dates rather than requesting too narrow of a range. I have read that narrow date ranges sometimes omit valid inventory. So, I will often plug in a date range of today through the expiration of my deposit in order to see everything that is available. When I look at the results, they are in sequence of check in date, so it is fast and easy to scan through them.
  5. You will now be taken to a page where you can see “My Units”. You should see your SOK unit as an “Unredeemed Deposit” that includes the details of the deposit (i.e., check-in date, unit size, expiration date). Click on “Vacation Exchange”
  6. You will now see the Search results. If you had clicked on Search all locations, you will see all of the areas of the world that are currently in inventory. Click on a location such as Phoenix, Az. It will show you all of the units that are available for exchange.
  7. If you see something of interest, click on the Exchange box. This will take you to a series of screens confirming that you want to proceed. You will have 18 minutes to go through these screens. It will show you specific information on the kitchen, bedrooms, bathrooms, Air conditioning (if applicable), and any special fees or taxes (if applicable). Ultimately you will be asked to enter a credit card number. Once you have done this, you are committed. But up until that point on time you can safely back out of the transaction. 8. After you have booked your unit, you will be sent a confirmation. It is very wise to double check everything on the confirmation to make sure that it is exactly what you wanted. If you made a mistake, you have 24 hours to call ii and cancel the reservation.
  8. After you have booked your unit, you will be sent a confirmation. It is very wise to double check everything on the confirmation to make sure that it is exactly what you wanted. If you made a mistake, you have 24 hours to call ii and cancel the reservation.
  9. Importance of doing your homework. There are four general resort classes: Elite, Gold (which is what SOK is), Silver, and no-rating. Elite and gold are generally the best and the no-rating resorts the lowest. I usually spend some time researching the resorts that I enter to make sure that it has everything that I may consider important (for example, washer/dryer, air conditioning, free parking, full kitchen, etc.). When you are in the ii directory, you can see the amenities and the ranking of the resort. You can also click on Member Ratings. If you see four or five circles, the timeshare is highly rated. If you see fewer, then the resort is lower rated. In addition to this “short-hand” way of checking out a resort, you may want to go to Tripadvisor.com and look at the individual reviews for the various resorts. This research is necessary to avoid unwanted surprises later.

In the next segment, I will cover how to set up an on-going request.

How to use  Interval International (ii) to exchange your Sands of Kahana week

(Copyleft protects this document. You are free to copy and distribute this document but not change it.)

This is a short article on how to exchange using Interval International (ii). It is written for someone who has little to no experience doing an exchange and is broken into four sub-articles:

  1. The basics
  2. Making a manual exchange
  3. Placing an on-going request (the subject of this sub-article)
  4. Using e-Plus in conjunction with an exchange

If you have never placed an on-going exchange request or done a manual search, it is likely to seem daunting the first time. But after you have done it once or twice, you’ll realize how easy it really is. I do both manual searches as well as on-going requests on-line. But it is possible for a small extra fee to place an on-going request over the telephone with a human at the other end. That is something to consider doing your first time, especially if you are uncomfortable doing things on-line.

There is a good video available on “How to make a Request” on the ii site under the Community Exchange tab. If you haven’t seen it, it is worth watching. To view it, log on to Interval’s site and either go to the first post(message #1) of the thread in the Exchange sub-forum called “How to place a request” or go to the video library and click on that same title.

There is also a brand new and similar YouTube video from Interval on this same subject:

https://www.youtube.com/watch?v=n4OwlU-5_R8

Pros and cons of placing an on-going request. There are a couple of Pros to placing a request:

  1. Best chance of getting your desired exchange, especially if you are requesting a location where the demand is high and the supply is fairly limited.
  2. Does not require you to manually look daily to see new inventory
  3. Works very well with requests of timeshares that make large “bulk” deposits a few times a year. Those people who have in-place requests have a very high chance of getting their exchange at those times.

The drawback is that you can only request a unit that has the same bedroom capacity as what you deposited. So if you have a 1 BR SOK unit, you can only request another 1 BR unit for exchanging. (In a later article, I will show you how you can sometimes use what is called ePlus to upgrade to a larger unit). Another drawback is that the request process forces you to do advance planning. Some people find this difficult personally or because of job demands and school schedules.

Exchange inventory generally begins to show up about a year before the check in date. But this vari es. Some resort owners (like Kona Coast on the Big Island) can deposit perhaps 18 months in advance.  On the other end of the spectrum, you will find a few people who have delayed depositing their unit until   lat er. If you want to maximize your chance of a successful exchange match, it is best to put your request in at least a year in advance. That will give you access to the largest amount of inventory.  While it cannot hurt to request something with a shorter lead time, keep in mind that when you are down to say, 2 months, that perhaps 95 percent of the inventory available for exchange has already been placed.

When you place a request, you will be required to pay an exchange fee inadvance. If you ultimately do not complete your exchange and/or you cancel it,you can get a refund of the exchange fee).

To place an on-going search request, first log on to your Interval Account. Then follow these steps:

  1. Click on the Exchange Tab.
  2. Then click on “My units”. This will take you to a page where you will seeyour SOK deposit. It will say “Unredeemed Deposit” next to your deposit along with its expiration date.
  3. Click on the box that says “Place request”. This will take you to a page where you select what you want in terms of unit size (bedrooms),Kitchen facilities, etc. For some locations where you know that there is a high demand and perhaps limited supply, you may find it advantageous to request a smaller unit than you have deposited. This will “stack the deck” in your favor. Also, make sure that you do your homework and don’t do something like require a kitchen at a location where the units do not have kitchens, etc.
  4. After you have selected your requirements, click continue. This will take you to a page where you will enter your desired exchange location and travel range. For the exchange location, I usually plug in the three letter resort code, but you can also just type in a general location (e.g., Orlando) where it will pull up a list of all of the resorts at that location. You can then click on the specific resorts that you are targeting. As you enter the resort codes, keep in mind that you really need to have done research on those resorts so that you are not selecting a resort with which you may ultimately not be happy with. It is possible to simply select a location (e.g., The Big Island, Hawaii) but itwill request ALL timeshares in that location, including both higher and lower ranked timeshare. That could lead to some unpleasant surprises if you get matched to something that may be substandard. Once a match has been found, ii will send you an email indicating that your exchange has been made. You only have 24 hours from when the email is sent to call on the telephone and cancel. (Make sure that the email doesn’t go into your Spam folder). I once made a mistake on a request and was confirmed to a wrong date range. I quickly called ii and had them cancel it (no charge).

In the next segment, I will cover ePlus and how it may be useful to you and some pitfalls to avoid.

How to use Interval International (ii) to exchange your Sands of Kahana  week

(Copyleft protects this document. You are free to copy and distribute this document but not change it.)

This is a short article on how to exchange using Interval International (ii). It is written for someone who has little to no experience doing an exchange and is broken into four sub-articles:

  1. The basics
  2. Making a manual exchange
  3. Placing an on-going request
  4. Using e-Plus in conjunction with an exchange (the subject of this segment)

When I make an exchange, I typically buy what is called “E-plus”. This is available to purchase during the 5 days following an exchange.  What it does is to allow you tomanually change your exchange to a different location, unit size and/or date should you need to or should you want a location that you find more interesting than your first exchange. You can do up to three E-plus re-trades.

Let me share my personal experience with ePlus re-trades. Last year I wanted to spend a week on the Big Island of Hawaii following my two weeks at the SOK. I put in a request and got a match into a 1 BR at the Kona Coast II. But the check in date was not perfect. It was off by one day. This was something that I could live with if I had to but I preferred to have a check-in date that would perfectly line up with my SOK reservation. So I manually checked on a frequent basis for other alternatives. After a few weeks I found the perfect check in date and used one of my three re-trades to book the better date.  A few weeks later, I happened to find a larger unit, a 2 BR that was available at the perfect date. So, I used my second re-trade.

One strategy of exchanging is to “nail down” something acceptable, even if it isn’t the perfect choice and then use thee-Plus re-trade to improve on that exchange.   I had a deposit that was expiring in the first week of January 2017 and I wanted to travel to Scottsdale after the expiration, in the period from mid­ January to end of February 2017. I booked a reservation within my deposit expiration (from December 30 2016 to January 6 2017). That is, I “nailed down” something that I could live with. Then over the next month, I did manual searches and found a late January date that I exchanged into using ePlus. If my plans needed to be changed, I still have two more ePlus exchanges available and I can now select a date as far out as December 2017 (a year after my first exchange and almost a year after my initial deposit expired).

Summary of benefits of ePlus:

  1.  Allows up to three re-trades for one nominal fee (currently $54)
  2.  Allows you to “nail down” an acceptable but not perfect exchange so that you can do your travel planning and making flight reservations which continuing to  search for  other alternatives
  3. Allows you the opportunity to make short-notice change to a premier resort. I have noticed availability at some of the Hawaiian Marriott, Westin and Hyatt resorts that show up with check in dates that are only a few days away. If a person had a lesser exchange, and the dates lined up well, this would give them a chance to do a nice last-minute upgrade.
  4. ePlus can potentially extend your expiration date on your exchange.  Ifyou book an exchange and buy ePlus, you can look outward in time by up to a year from your initial exchange date. So, for example, you had aDecember 1, 2016 exchange, you could manually look with the eplus outward in time until December 1, 2017.
  5. Plus is almost like an insurance policy. If something comes up where you find that you cannot travel (e.g., a medical issue or family emergency or life event), you can do an ePlus re-trade further in the future to a period when you can once again travel.

Some drawbacks of ePlus:

  1.  ePlus is limited to doing manual searches. It is not possible to continue with an on-going request once the first exchange is made.
  2. There is an important 59 day window on your first exchange.  If do an ePlus re-trade that is within 59 days of your exchange check-in date, you will be limited to doing searches that are only 59 days into the future. So, when you are getting close to that important time window, it may make sense (especially if you aren’t committed to using that exchange) to consider executing an ePlus re-trade to avoid that 59 day restriction.If you do get stuck with that restriction, you CAN use your ePlus retrades to extend your time period by 59 days at a time, for up to 177 days until check in of your last ePlus re-trade.
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